{"id":4783,"date":"2025-03-10T12:12:48","date_gmt":"2025-03-10T12:12:48","guid":{"rendered":"https:\/\/www.switchon.org.in\/newsite\/?post_type=press_release&#038;p=4783"},"modified":"2025-03-10T12:47:27","modified_gmt":"2025-03-10T12:47:27","slug":"request-for-proposal-rfp-for-integrated-software-development","status":"publish","type":"press_release","link":"https:\/\/www.switchon.org.in\/newsite\/press_release\/request-for-proposal-rfp-for-integrated-software-development\/","title":{"rendered":"Request for Proposal (RFP) for Integrated Software Development"},"content":{"rendered":"<p><span style=\"font-weight: 400;\"><strong>SwitchON Foundation<\/strong>, established in 2008, serves as a catalyst for the adoption of sustainable technologies and practices. We work at the intersection of climate-resilient agriculture, clean energy, and green livelihoods with a dedicated team of over 175 professionals operating across 10 states in India. Our mission is to transform 10 million lives by empowering communities with climate-smart solutions, fostering improved livelihoods, enhanced well-being, and a thriving planet for all.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">This RFP invites experienced software development firms and independent developers to submit proposals for developing an integrated software solution\u2014both desktop and mobile-based\u2014to track and monitor our operations, especially in the areas of social development, farming, distributed renewable energy, and climate-resilient agriculture.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">&nbsp;<\/span><\/p>\n<h4>1. Objective<\/h4>\n<p><span style=\"font-weight: 400;\">We invite proposals from qualified software developers to design and develop an integrated software solution (desktop and mobile) to track and monitor our field operations in: Our operations are mostly around:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Climate-Resilient Agriculture (Farmers)<\/b><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Farmer Engagement (FPO)<\/b><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Distributed Renewable Energy<\/b><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Skills (Youth)<\/b><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Gender (Rural Women Entrepreneurs)<\/b><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">&nbsp;<\/span><\/p>\n<h4>2. Scope of Work<\/h4>\n<p><b>Key Deliverables:<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Platform Development:<\/b>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><b>Desktop Application:<\/b><span style=\"font-weight: 400;\"> Compatible with Windows\/Mac\/Linux<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><b>Mobile Application:<\/b><span style=\"font-weight: 400;\"> For both Android and iOS<\/span><\/li>\n<\/ul>\n<\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Real-Time Operations Tracking:<\/b>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Monitor field activities, project progress, and community engagement.<\/span><\/li>\n<\/ul>\n<\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Data Management &amp; Reporting:<\/b>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Capture, store, and analyze data with secure reporting dashboards for Key Indicators.<\/span><\/li>\n<\/ul>\n<\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Integration:<\/b>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Seamlessly integrate with existing databases and APIs.<\/span><\/li>\n<\/ul>\n<\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Security:<\/b>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Implement role-based access control, data encryption, and industry-standard security measures.<\/span><\/li>\n<\/ul>\n<\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Deployment &amp; Training:<\/b>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Support deployment, user training, and provide comprehensive technical documentation.<\/span><\/li>\n<\/ul>\n<\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Post-Deployment Support:<\/b>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Offer maintenance and troubleshooting support as per agreed SLAs.<\/span><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n\n<h4><b><\/b>3. Deliverables<\/h4>\n<p><strong>A. Activity and Task Tracking<\/strong><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Project &amp; Program Indicators:<\/b>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">A module to track day-to-day tasks, milestones, and key indicators across different projects and programs.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Users should be able to update status, add notes, and attach relevant files or documents.<\/span><\/li>\n<\/ul>\n<\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Progress Monitoring:<\/b>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Clear visualization of project timelines, tasks, and deadlines to ensure activities remain on track.<\/span><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p><b>B. Data Collection Tools<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Target vs. Achievement Tracking:<\/b>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Each user should be able to view assigned targets (prefilled in the system) and input their actual achievements against these targets.<\/span><\/li>\n<\/ul>\n<\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Prefilled Data View:<\/b>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">The system should allow users to see relevant prefilled data (e.g., project details, baseline figures) when filling forms, minimizing duplicate data entry.<\/span><\/li>\n<\/ul>\n<\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Form Creation &amp; Deployment:<\/b>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Administrators or authorized personnel should have the ability to create, edit, and deploy various data collection forms to users in the field or at the office.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Forms should support multiple question types (text, numeric, dropdown, attachments, etc.).<\/span><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p><b>C. Data Storage<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Centralized Repository:<\/b>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">All collected data should be stored securely in a centralized database with appropriate user access controls.<\/span><\/li>\n<\/ul>\n<\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Download &amp; Export Options:<\/b>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Users and administrators must be able to export data in multiple formats (CSV, Excel, PDF, etc.) for offline analysis or reporting.<\/span><\/li>\n<\/ul>\n<\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Data Backup &amp; Recovery:<\/b>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">The system should include automated backup and recovery mechanisms to prevent data loss.<\/span><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p><b>D. Data Analysis and Dashboards<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Automated Analysis Reports:<\/b>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">The software should generate summary and detailed reports from the collected data, highlighting trends, progress, and gaps.<\/span><\/li>\n<\/ul>\n<\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Interactive Dashboards:<\/b>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Real-time dashboards with charts, graphs, and key performance indicators (KPIs).<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Users should have the option to create or customize dashboards and charts, selecting from various data pointers or metrics.<\/span><\/li>\n<\/ul>\n<\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Filter &amp; Drill-Down Functionality:<\/b>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Ability to filter data by region, project, date range, etc., and drill down for more granular insights.<\/span><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p><b>E. Communication and Collaboration Tools<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Group Chat:<\/b>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">In-app group chat functionality allowing teams to discuss project updates, clarify tasks, and share quick feedback.<\/span><\/li>\n<\/ul>\n<\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Push Notifications &amp; Messaging:<\/b>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Managers and team members can send push notifications or direct messages to specific users or groups.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Alerts for upcoming deadlines, new form deployments, or important updates.<\/span><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p><b>F. Additional Functionalities<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Modular Expansion:<\/b>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Option to add new modules or features (e.g., custom fields, advanced analytics, or integrations) as organizational needs evolve.<\/span><\/li>\n<\/ul>\n<\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>User-Friendly Interface:<\/b>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Intuitive design that minimizes training requirements and supports quick adoption by diverse user groups.<\/span><\/li>\n<\/ul>\n<\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Security &amp; Compliance:<\/b>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Role-based access control, data encryption, and compliance with relevant data protection regulations.<\/span><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">These deliverables aim to ensure a robust, user-friendly, and scalable solution that effectively supports SwitchON Foundation\u2019s operational needs and drives informed decision-making.<\/span><\/p>\n\n<h4>4. Proposal Submission<\/h4>\n<p><b>Requirements:<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Company Profile:<\/b><span style=\"font-weight: 400;\"> Brief background and relevant experience in similar projects.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Technical Approach:<\/b><span style=\"font-weight: 400;\"> Proposed technology stack, system architecture, and development methodology.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Project Plan &amp; Timeline:<\/b><span style=\"font-weight: 400;\"> Detailed phases, milestones, and expected completion (ideally within 6\u201312 months).<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Commercials:<\/b><span style=\"font-weight: 400;\"> Detailed cost breakdown, including development, testing, deployment, training, and support.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>References:<\/b><span style=\"font-weight: 400;\"> Case studies or examples of past projects in the social development\/technology domain.<\/span><\/li>\n<\/ul>\n<p><b>Submission Details:<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Format:<\/b><span style=\"font-weight: 400;\"> PDF<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Contact Details: <\/b><span style=\"font-weight: 400;\">All details<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Subject:<\/b><span style=\"font-weight: 400;\"> \u201cRFP Submission \u2013 Integrated Software Development\u201d<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Deadline:<\/b> <b>31st March 2025 (by 12:00 Mid-night IST)<\/b><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">&nbsp;<\/span><\/p>\n<h4>5. Evaluation Criteria<\/h4>\n<p><span style=\"font-weight: 400;\">Proposals will be assessed based on:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Technical Competence:<\/b><span style=\"font-weight: 400;\"> Quality of the proposed solution and innovation.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Relevant Experience:<\/b><span style=\"font-weight: 400;\"> Proven track record in similar projects.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Timeline Feasibility:<\/b><span style=\"font-weight: 400;\"> Realistic project milestones.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Cost Effectiveness:<\/b><span style=\"font-weight: 400;\"> Clear and competitive pricing.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Support &amp; Maintenance:<\/b><span style=\"font-weight: 400;\"> Quality of post-deployment support.<\/span><\/li>\n<\/ul>\n\n<h4>6. Timeline Overview<\/h4>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Proposal Submission Deadline:<\/b><span style=\"font-weight: 400;\"> 20th March 2025<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Evaluation &amp; Shortlisting:<\/b><span style=\"font-weight: 400;\"> Post submission, by end of March 2025<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Vendor Presentations (if required):<\/b><span style=\"font-weight: 400;\"> Early April 2025<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Award Notification:<\/b><span style=\"font-weight: 400;\"> 31st March, 2025<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Project Kick-Off:<\/b><span style=\"font-weight: 400;\"> April 2025<\/span><\/li>\n<\/ul>\n\n<h4>7. Terms &amp; Conditions<\/h4>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Confidentiality:<\/b><span style=\"font-weight: 400;\"> All proposal information and subsequent project details must remain confidential and are solely for the use of evaluation and project planning by SwitchON Foundation.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Intellectual Property:<\/b><span style=\"font-weight: 400;\"> The developed software, including all source code, documentation, and related materials, will be the sole property of SwitchON Foundation.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Right to Reject:<\/b><span style=\"font-weight: 400;\"> SwitchON Foundation reserves the right to reject any or all proposals without assigning any reason.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Contract Negotiations:<\/b><span style=\"font-weight: 400;\"> This RFP does not obligate SwitchON Foundation to award a contract. Final terms will be subject to negotiation with the selected vendor.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Clarifications:<\/b><span style=\"font-weight: 400;\"> All clarifications regarding this RFP should be submitted in writing to pc@switchon.org.in. Answers to all queries will be circulated to all potential bidders.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">&nbsp;<\/span><\/p>\n<h4>8. Contact Information<\/h4>\n<p><span style=\"font-weight: 400;\">For submission of the proposal, any queries or further information regarding this RFP, please contact:<\/span><\/p>\n<p><b>Email:<\/b> <a href=\"mailto:pc@switchon.org.in\"><span style=\"font-weight: 400;\">pc@switchon.org.in<\/span><\/a><span style=\"font-weight: 400;\">&nbsp;<\/span><\/p>\n<p><span style=\"font-weight: 400;\">&nbsp;<\/span><\/p>\n<h4>9. Acknowledgement<\/h4>\n<p><span style=\"font-weight: 400;\">We appreciate your interest in partnering with SwitchON Foundation. We look forward to receiving a comprehensive proposal that meets our technical and operational requirements and helps further our mission of promoting sustainable practices and empowering communities.<\/span><\/p>\n","protected":false},"featured_media":4784,"comment_status":"open","ping_status":"closed","template":"","press_category":[45],"class_list":["post-4783","press_release","type-press_release","status-publish","has-post-thumbnail","hentry","press_category-organizational"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v28.0 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Request for Proposal (RFP) for Integrated Software Development - SwitchON Foundation<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.switchon.org.in\/newsite\/press_release\/request-for-proposal-rfp-for-integrated-software-development\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Request for Proposal (RFP) for Integrated Software Development - SwitchON Foundation\" \/>\n<meta property=\"og:description\" content=\"SwitchON Foundation, established in 2008, serves as a catalyst for the adoption of sustainable technologies and practices. 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